Accepted 5/30/09

BYLAWS
of the
CENTRAL CALIFORNIA INTERCLUB ASSOCIATION
(A Non‑Profit Organization)

June 2001

ARTICLE I
NAME

The name of this organization shall be: "Central California Interclub Association". For all purposes this name may be abbreviated to read "CCIA".

ARTICLE II
PURPOSE

The purpose of this association shall be:

A. To promote activities for the mutual benefit of the United States Figure Skating Association (USFSA) Member Clubs in Central California.
B. To participate as a group for the attainment of the objectives of the USFSA.
C. To operate a Central Judges' Bureau.

ARTICLE III
MEMBERSHIP

Section 1. The membership of the CCIA shall consist of USFSA Member Clubs located in Central California. Other USFSA Member Clubs located in the Central Pacific Region as described in the USFSA Rulebook, Competition Rules, under Regional Divisions, are welcome to an Associate membership in the CCIA which includes all privileges of full membership excepting vote. CCIA Member Clubs granted inactive status by the USFSA Membership Committee are allowed to become CCIA Associate Members until such time as they again become a USFSA regular Member Club or until they lose USFSA membership.

Section 2. Membership may be terminated:

(a) By resignation, upon delivery of a letter of resignation to the CCIA and the acceptance thereof by the Governing Council, and upon payment of all dues then due and payable. The Club resigning shall forfeit all right and claims of every nature whatsoever in or against the CCIA, its property, funds and officers.

(b) For non‑payment of dues or assessments within six (6) months of notice of indebtedness. A Member Club dropped from membership for non‑payment of all dues or other indebtedness may upon a payment of same within the current fiscal year, at the discretion of the Governing Council, be reinstated to full membership.

(c) Loss of USFSA membership.

(d) For failure to conform to Central Judges' Bureau scope and regulations. A club dropped from membership for non‑conformance may upon written application, at the discretion of the Governing Council, be reinstated to full membership.

Section 3. CCIA Member Clubs who fail to attend or to send proxies to two (2) successive CCIA Governing Council meetings shall have voting rights withdrawn for six (6) months, and shall be reinstated to full rights and privileges at that time only upon receipt by the Secretary of a request for reinstatement.

ARTICLE IV
GOVERNMENT

Section 1. The Government of the CCIA shall be vested in a Governing Council consisting of four (4) delegates appointed by each Member Club. Each Member Club is entitled to four (4) votes which may be cast by the delegate(s) present or by proxy.

Section 2. The delegates shall elect officers annually from among themselves, in accordance with Article VI and Article VII, to manage the affairs of the CCIA in accordance with Article VIII.

Section 3. An affirmative vote of the majority of the voting power of the Governing Council shall be required to pass any issue brought before the Council.

Section 4. The CCIA is based on the principle of the sovereignty of all its Member Clubs and nothing in these By‑Laws shall be interpreted so as to:

(a) Authorize the CCIA to intervene in matters pertaining to the internal affairs of its Member Clubs.
(b) Subrogate the rights of Member Clubs as set forth in the USFSA Official Rulebook.

ARTICLE V
DELEGATES

Section 1. Delegates to the Governing Council must be registered amateurs or reinstated in accordance with the USFSA Rulebook and must be eighteen (18) years of age or more.

Section 2. Each Delegate shall represent only his or her "Home Club" and must be a member in good standing with said club.

Section 3. It shall be the obligation of each Member Club to register with the Secretary of the CCIA the name, address, e-mail address, and telephone number of each of its delegates, and any changes that may occur from time to time.

ARTICLE VI
OFFICERS

Section 1 ‑ The elected officers of the CCIA shall be two (2) Co‑Presidents, a Secretary and a Treasurer who shall be elected from the current list of delegates to the CCIA. The office of Secretary and Treasurer may be combined. The officers shall have the same qualifications as a delegate (Article V).

Section 2. The Co‑Presidents shall be elected for a term of two (2) years with one (1) term expiring each year. The Secretary and Treasurer shall be elected for terms of one (1) year. Officers shall continue to hold office until their terms expire or until their successors are elected. Officers shall take office on July 1st of the year in which they are elected.

ARTICLE VII
NOMINATION, ELECTION AND VACANCIES

Section 1. The Co-Presidents, with the approval of the Governing Council, at the Spring Meeting shall appoint a Nominating Committee to consist of three (3) delegates from different Member Clubs. The Nominating Committee shall recommend to the Co-Presidents a current delegate for the elected posts of Co-President, Secretary and Treasurer. The Nominating Committee shall also recommend to the Co-Presidents candidates to chair CCIA standing committees.

Section 2. At least thirty (30) days prior to the Fiscal Year End Meeting the Nominating Committee shall select from the current list of delegates the names of persons to be nominated and who are willing to serve as Co‑President, Secretary and Treasurer for the ensuing year (Article VI Section 2). The Secretary shall notify in writing all delegates and the Secretary of each Member Club not later than ten (10) days prior to the Fiscal Year End Meeting the list of nominees selected by the Nominating Committee for their consideration.

Section 3. The election of officers shall take place at the Fiscal Year End Meeting. Other nominations may be made at said meeting by any duly authorized delegate present provided such nominee is a delegate of a Member Club. Any such nominations from the floor must have a second and be accepted by the nominee.

Section 4. Ballots shall be distributed by the Secretary to the delegates present at the Fiscal Year End Meeting of the Governing Council and the results tabulated by two (2) tellers appointed by the Co-President of said meeting. The results of the balloting shall be announced immediately. In the event that there is no objection from the floor, a voice vote may be held.

Section 5. In the event of a tie for an office, the Secretary shall distribute another ballot to determine who shall be elected to this office. Only those names involved in the tie vote shall appear on this ballot.

Section 6. Interim vacancies for the position of an elected officer shall be filled by a majority vote of the delegates present at the Governing Council Meeting at which announcement is made of such vacancy. Officers so elected shall complete the unexpired term or serve until their successors have been elected.

ARTICLE VIII
DUTIES OF OFFICERS

Section 1. The Co‑Presidents shall preside at alternate meetings of the Governing Council. With the approval of the Governing Council, the Co‑Presidents jointly shall supervise and manage the affairs of the CCIA; shall appoint and remove all committees and the chairman thereof when not otherwise specified in these By‑Laws; shall pass upon all questions of order; and in deciding questions not herein provided for shall be governed by Robert's Rules of Order (Revised). One Co-President with any other officer shall sign all agreements and contracts made by the CCIA, upon approval of the Governing Council.

Section 2. The Secretary shall issue all notices, keep a record of all meetings and perform such other duties as the Co‑Presidents may require.

Section 3. The Treasurer shall have charge of the funds of the CCIA. The Treasurer shall keep an accurate account of all financial affairs and transactions of the CCIA; shall have custody of all monies and properties of the CCIA; and with the approval of the other officers shall select a depository for such monies. The Treasurer shall collect all dues and assessments. The Treasurer shall notify all delinquent Member Clubs in accordance with Article III, Section 2(b). The Treasurer shall pay all proper and approved bills and debts of the CCIA, keeping proper vouchers thereof. All withdrawal of monies shall be approved by the Governing Council. At each regular meeting of the Governing Council, the Treasurer shall render a written report of the finances of the CCIA. At the expiration of the term of office, the Treasurer shall deliver to the successor all papers, books and records as well as all funds and accounts pertaining to the office.

The Co‑Presidents, with the approval of the Governing Council, may designate from time to time any member of the Governing Council to handle special funds of the CCIA, such as competitions, special events, etc., and such member shall make a complete report to the Treasurer and be responsible for such special funds and remit any balance to the Treasurer, or notify the Treasurer of any loss.

Section 4. For the purpose of accounting, the fiscal year of the CCIA shall begin July 1st of each year and end on June 30th of the following year. An audit of the financial records shall be completed every two years by delegate(s) chosen by the Governing Council.

ARTICLE IX
MEETINGS

Section 1. The Governing Council shall meet regularly at least three (3) times each year, the date and place for each meeting to be decided at the previous meeting. The meetings, as far as possible, shall be scheduled for a Saturday.

Section 2. Written notice of Governing Council meetings shall be e-mailed or mailed to all registered delegates of the Member Clubs at least thirty (30) days before the date of the meeting.

Section 3. Special Meetings of the Governing Council may be held at such time and place, or by telephonic conference, as the Co‑Presidents shall designate upon their motion or upon written request of the delegates of any two (2) Member Clubs. Notice of such meetings or telephonic conference shall be e-mailed or mailed to each delegate at least ten (10) days before the meeting or telephonic conference and shall state the business to be considered. No business shall be transacted at a Special Meeting except that of which notice was given.

Section 4. At all meetings of the Governing Council, delegates representing a majority of the Member Clubs of the CCIA either in person, by his or her designated alternate, or by proxy shall constitute a quorum. In the absence of a quorum, the meeting shall be postponed until a quorum is present.


ARTICLE X
DUES AND ASSESSMENTS

Section 1. Dues for the ensuing year shall be determined by the Governing Council at the First Meeting of the Fiscal Year.

Section 2. Special Assessments may be made from time to time as voted by a majority of the total voting power of the Governing Council, provided notice of such assessments was in the call of the meeting. Each Member Club shall be assessed an equal amount.

Section 3. New Member Clubs shall be required to pay an initiation fee as determined by the Governing Council, before being entitled to the rights and privileges of a Member Club.

ARTICLE XI
CENTRAL JUDGES' BUREAU

The Chair of the Central Judges' Bureau shall be appointed by the Co‑Presidents of the CCIA with the approval of the Governing Council and operate under a set of rules set forth separately from these By‑Laws but determined by the Governing Council.

ARTICLE XII
LIABILITY

No Member Club shall be liable for any obligation incurred by the CCIA, or incurred by any other Member Club, except for annual dues or assessments as are provided for in the By‑Laws. Neither the officers of the CCIA nor the delegates to the Governing Council shall have any personal liability to the CCIA, or to the Member Clubs, for any action taken pursuant to the authority vested in them by the By‑Laws of the CCIA.

ARTICLE XIII
ORDER OF BUSINESS

At regular meetings of the CCIA, the following items of business shall be included:

A. Roll Call
B. Reading of the minutes of the previous meeting
C. Communications
D. Report of Officers
E. Report of Committees
F. Unfinished Business
G. Installation of Officers
H. New Business
I. Announcements
J. Adjournment

ARTICLE XIV
AMENDMENT OF BY‑LAWS

Amendment of these By‑Laws may be acted upon at any meeting of the CCIA. An affirmative vote of two‑thirds (2/3) of the entire voting power shall be required to amend these By‑Laws. The text of the proposed amendment shall be submitted to all delegates of Member Clubs in writing at least thirty (30) days before being taken to a vote.

ARTICLE XV
DISSOLUTION

Upon dissolution of the CCIA for any reason whatsoever, any remaining property of the CCIA shall be distributed to the USFSA.

ARTICLE XVI
CONFLICT RESOLUTION

If any CCIA member(s) has a complaint against another member for an infraction of any bylaw or rule other than skating rules, they may file such complaint in writing to the CCIA. Such complaint will be received and investigated in accordance with the Association's adopted conflict resolution policy by a 3-person Grievance Committee. The members of the Grievance Committee will be appointed by the Co-Presidents.

  • First Edition June 1971
  • Second Edition September 1973
  • Third Edition February 1979
  • Fourth Edition June 1987
  • Fifth Edition February
  • Sixth Edition June 2001
  • Seventh Edition August 2004
  • Eighth Edition May 2009